1. Scope

These policies apply to all employees, contractors, consultants, partners, and clients of Advanced Mechanix, as well as all users of our website at www.advancedmechanix.com.

The policy governs our conduct in relation to:

• Provision of engineering, drafting, design, and analytics services;
• Use of our website and digital platforms;
• Handling of client, partner, and employee data;
• Workplace behavior, ethics, and compliance.

2. Core Values & Code of Conduct

All representatives of Advanced Mechanix are expected to uphold the following principles:

• Professionalism & Integrity – Conduct business honestly, fairly, and transparently.
• Respect & Inclusion – Treat colleagues, clients, and partners with dignity and respect.
• Accountability – Take ownership of work, communicate proactively, and honor commitments.
• Confidentiality – Protect sensitive and proprietary information of clients and the company.
• Health, Safety & Compliance – Follow applicable laws, regulations, and safety guidelines, particularly in industrial and mining-related work.

3. Workplace & Employment Policies

3.1 Equal Opportunity & Non-Discrimination

Advanced Mechanix is an equal opportunity employer. Employment-related decisions are based on qualifications, performance, business needs, and applicable laws. Discrimination or harassment based on race, color, religion, gender, gender identity, sexual orientation, age, disability, nationality, or any other protected characteristic is not tolerated.

3.2 Work Environment & Professional Behavior

We strive to maintain a professional, collaborative, and safe work environment. All employees and contractors are expected to:

• Communicate respectfully and constructively;
• Avoid abusive, threatening, or harassing behavior;
• Use company resources responsibly;
• Comply with project management and documentation standards.

3.3 Working Hours, Attendance & Leave

Working hours, remote work arrangements, and leave entitlements are governed by employment contracts and local labor regulations. Team members must:

• Adhere to agreed schedules or shifts;
• Record time accurately (where required);
• Request leave in advance whenever reasonably possible.

3.4 Health & Safety

We are committed to providing a safe working environment. Employees and contractors must follow applicable health and safety requirements, report hazards, and support risk mitigation efforts—especially when working with industrial, mining, or construction-related documentation.

3.5 Ethics & Conflicts of Interest

Team members should avoid actual or perceived conflicts of interest. Any personal, financial, or other interests that could improperly influence professional judgment must be disclosed to management.

4. Client Engagement & Project Delivery

Our reputation is built on delivering precise, reliable engineering documentation and analysis. When working with clients, Advanced Mechanix commits to:

• Clearly defining scope, deliverables, and timelines before project start;
• Maintaining strict confidentiality of project data, drawings, and proprietary information;
• Meeting applicable technical standards, industry codes, and regulatory requirements;
• Communicating project status, risks, and changes in a timely manner;
• Providing accurate, transparent invoicing and billing in line with agreed terms.

Clients agree to provide timely information, approvals, and feedback necessary for the effective delivery of services.

5. Website Use & Online Conduct

5.1 Acceptable Use

By accessing www.advancedmechanix.com you agree not to:

• Use the website for unlawful, fraudulent, or malicious activities;
• Attempt to gain unauthorized access to systems, data, or accounts;
• Introduce malware or any harmful code;
• Scrape, copy, or reuse content in violation of intellectual property rights.

5.2 Intellectual Property

Unless otherwise indicated, all text, graphics, images, logos, and other content on the website are the property of Advanced Mechanix or its licensors and are protected by applicable intellectual property laws. Unauthorized reproduction, distribution, or modification is prohibited without prior written consent.

6. Privacy & Data Protection

Advanced Mechanix respects the privacy of its clients, employees, and website visitors. Any personal or business information submitted to us (for example via contact forms, email, or project documentation) is used only for legitimate business purposes, such as:

• Responding to inquiries and providing quotations;
• Managing and delivering projects;
• Maintaining business records and legal compliance;
• Improving services and client support.

We implement reasonable technical and organizational measures to protect data from unauthorized access, alteration, disclosure, or destruction. Access to sensitive information is limited to authorized personnel who require it to perform their duties.

Note: For complete details about how we handle personal information, cookies, and user rights, please refer to our comprehensive Privacy Policy.

7. Confidentiality & Information Security

Many of our projects involve confidential or proprietary client information. Advanced Mechanix:

• Uses secure systems and access controls for project data;
• Restricts access to client information on a "need-to-know" basis;
• May enter into non-disclosure agreements (NDAs) where required;
• Prohibits employees and contractors from disclosing confidential information during and after their engagement with the company, except as required by law.

8. Feedback, Complaints & Dispute Resolution

We welcome feedback regarding our services, website, and client experience. For any complaints, concerns, or suggestions, please contact us using the details below.

We aim to acknowledge complaints within a reasonable timeframe and work towards a fair and prompt resolution. Where necessary, disputes may be escalated internally or handled in accordance with applicable laws and contractual terms.

9. Changes to This Policy

Advanced Mechanix may update or revise this Company Policy from time to time to reflect changes in our operations, legal requirements, or best practices. The "Last Revised" date at the top of this page indicates the most recent update. Continued use of our services or website after policy changes constitutes acceptance of the updated terms.

10. Acknowledgement & Acceptance

By working with Advanced Mechanix—as an employee, contractor, client, partner, or website user—you acknowledge that you have read and understood this Company Policy and agree to comply with its provisions, as applicable.