INDUSTRIAL DESIGN VENDOR CHECKLIST
Advanced Mechanix | Updated 17-Oct-2026

Project:
Review owner:
Standard/edition:
Target issue:

1. Define the package
Give each bidder the same drawing register, source information and example mark-ups. Separate new engineering development from drafting existing decisions.
Supplier response:
Evidence/reference:
Action owner:

2. Name the review owner
Ask who is responsible for technical queries, checking and accepting the issue. A named contact is more useful than an unspecified team size.
Supplier response:
Evidence/reference:
Action owner:

3. Confirm the toolset
Record the software version, native file format, title blocks, symbol libraries and naming convention. Check how source files will be handed back.
Supplier response:
Evidence/reference:
Action owner:

4. Discuss the design basis
Identify the project standard and edition, design inputs and who owns calculations and design decisions. Agree any certification or statutory review separately.
Supplier response:
Evidence/reference:
Action owner:

5. Agree a query process
Missing inputs should be visible. Ask how questions are referenced, assigned and closed before a drawing moves to the next issue.
Supplier response:
Evidence/reference:
Action owner:

6. Set the review allowance
Define review rounds, response windows and how a change to the design basis is priced. Do not assume an unlimited revision promise covers a changing scope.
Supplier response:
Evidence/reference:
Action owner:

7. Set file access and confidentiality
Agree the NDA, permitted workspace, access approval and handover requirements before sharing confidential source information.
Supplier response:
Evidence/reference:
Action owner:

8. Compare the complete estimate
Include input preparation, onboarding, checking, coordination, revisions and handover. Compare quotes against the same inclusions rather than an hourly rate alone.
Supplier response:
Evidence/reference:
Action owner:

9. Agree the issue and handover
Confirm the drawing register, revision record, native files, PDFs and model exchange requirements. Make clear what counts as accepted delivery.
Supplier response:
Evidence/reference:
Action owner:

This checklist is a planning aid, not a supplier certification or a substitute for project-specific procurement requirements.